This per page charge includes the cost of each CD Rom, DVD, or other storage media. Pages 21 50 : $0.63 per page Fee may include sales tax and actual postage. Pages 51 100 : $0.55 per page X-rays and other media: Actual cost of reproduction, Pages 101+ : $0.62. Records Requested For Dates of Injury Only: X-rays: $10 Search Fee + the actual per-page cost of reproduction, Pages 100+ : $0.25 per page Paper Records: $27.46 plus $0.63 per page for the cost of labor and supplies for copies provided in paper form and $25.71 for additional costs if records are maintained off-site. State laws typically permit providers to charge a per-page copy fee, of up to a certain dollar value, or to charge a flat fee of up to a certain amount for the entire medical record. A maximum allowable . Must provide proper documentation. the per page fees)., Search Fee: $17.96 Per page fee for paper pages 61+. Codes 99202-99215 in 2021, and other E/M services in 2023. Without any state guidelines, federal law governs the establishment of copying charges. Postage : Actual cost of mailing. Fees for records outside of the abstract are outlined below. Source: Louisiana Revised Statutes 40:1165.1 (2018), The charge for copies of records may not exceed $5.00 for the first page, Up to a maximum of $250.00 for the entire medical record. Any fee that the health care provider may impose for providing such information (or a summary or explanation of such information) in an electronic format shall not be greater than the labor costs in responding to the request. ], 11-50 pages: $28.00 ($16.00 for the 1st 10 pages plus $12.00 for 11-50 pages), Above 50 pages: $28.00, plus $0.35 per page above 50, The above charges are inclusive of any ancillary expenses such as postage, sales tax, and fees for notarized affidavits of records custodians, which are not to be charged as separate items, Source: Kansas Dept of Labor, Workers Compensation Division 2019 Schedule of Medical Fees at p. 378, par. Max Fee (electronic records): $150, Paper Records: 65-4971 (b)] which required the Secretary of Labor to annually adjust the maximum fees that may be charged for non-workers compensation medical records copying, was repealed by the 2011 Kansas Legislature. Search Fee : $25.34 Pursuant to 42 U.S.C. Call the schools you previously attended to see if they still have this information. X-rays, imaging, and other media: $5.00 per page Title XXX Occupations and Professions Chapter 332-I Medical Records, Title 35, Chapter 2, Article 6, Section 35-2-611(b). Correction to Birth Certificate - to add/remove/replace a parent and seal old record. Pages 250+ : $0.35 per page $15 per printed image or $30 per CD or DVD, plus administrative fee of $10 for the reproduction of x-rays or any other material that cannot be routinely copied or duplicated on a commercial photocopy machine, A fee for certification of a copy of a medical record of no more than $10 per certification; and costs for delivering records in any medium, plus sales tax if applicable. Search Fee : $10.00 Pages 151+ : $0.20 per page $15 flat fee for first 30 pagesor $0.50 per page Pages 1 - 40: $0.27/page The laws for copying medical records vary from state to state based on the statute passed by each state's legislation. A provider may charge for the reasonable cost of all duplications of medical records which cannot routinely be copied or duplicated on a standard photocopy machine. $25.00 for executing a medical record affidavit when requested. Pages 101+ $0.33 per page, Microfilm and other media :$22.19 + $1.62 per page Pages 1+: $0.75 per page, Fees charged are not subject to a sales or use tax. Must be specified in the request letter. Bill Title: Limits fees charged to patients and authorized third parties for copies of medical and billing records. Fee of up to $25.88 may be charged for search, retrieval, and other direct administrative costs, Fee of up to $9.70 per record for certification. If you need your records because you are appealing the denial of your Social Security disability or SSI application, you can get a free copy of your medical record once every two years . Pages 26+ : $0.75 per page, Electronic Records: Pages 1+ : $1.00 per page The facility or healthcare practitioner may, however, charge for the reasonable cost of all duplication of record material or information that cannot routinely be copied or duplicated on a standard commercial photocopy machine such as X-ray films or pictures. form), check, or money order made payable to EMS PERSONNEL FUND.. CONTINUE NEXT PAGE (INSTRUCTIONS) Form # RL-01 Revised 03/2022 STATE USE ONLY The laws for copying medical records vary from state to state based on the statute passed by each state's legislation. S.C. Code Ann. Pages 26+ : $0.50 per page Pages 351+: $0.25 per page Proof of indigency affidavit may be required. $23.04 Flat Fee Only, Paper Records: Pages 11 40 : $0.85 per page Search Fee: $25.01 Max Fee (electronic records) : $150, Paper Records: WC - page 369, The first copy of records isFREEto the patient (per dates of service requested). Pages 51 - 100: $0.59per page Pages 26 350 : $0.50 per page Pages 51+ : $0.25 per page Certification : No charge. Pages 1 50 : $1.25 The fee may include only the cost of: (1) labor for copying the PHI requested by the individual, whether in paper or electronic form; (2) supplies for creating the paper copy or electronic media (e.g., CD or USB drive) if the individual requests that the electronic copy be provided on portable media; (3) postage, when the individual requests that X-rays / Other Media: Actual cost of reproduction, PerSection 12-21-6.1 Alabama Code Reproduction, Search Fee: $15.00 Microfilm : $0.50 per page How will you bill us? Microfilm: $2.00 per page, Search Fee: $25.88 Pages 26+: $0.25 per page, Search Fee: $21.65 Microfilm : $23.04 + $2.29 per page, District Attorney Requests: Pages 1-25: $0.50 per page 146.83 (3f)(c) (adjusted based on CPI in 2021). SENATE BILL NO.1346 (2022) - Medical records, request, fees: Compression type: auto: Graphics resolution: 600: Compression level: 6: Print Engine: Arbortext FOSI Print Publisher: Producer: Pages 1 - 20: $1.83/page Pages 101+ : $0.25 per page 8:43G-15.3, Note that Alaska, Idaho, and South Dakota do not have fee statutes in place. Colorado Limit on Fees Mandated by State Law Yes Search Fee/ Labor Charge/ Processing $18.53 flat fee (First ten pages or fewer) Copy Fees for First Pages Included in Search Fee Copy Fees for Additional Pages Postage, to include packaging and delivery cost. 50-16-816. 75% of paper per page fee = $0.57/page Consumer hotline: (410) 528-8662 or 1 (888) 743-0023 toll-free. Disclaimer: Fee statutes are subject to change. Except as otherwise provided by law, a health care provider or contractor may charge a person who requests reproductions of medical records or payment records a reasonable fee for the reproduction of the records pursuant to this section. Below are the current fees for each state. 866.587.6274, Delaware Administrative Code, Title 24: Chapter 1700, Section 29, Title XXX Occupations and Professions Chapter 332-I Medical Records, Title 35, Chapter 2, Article 6, Section 35-2-611(b). Search Fee : $20.00 (1) Each health care provider shall furnish each patient, upon request of the patient, a copy of any information related in any way to the patient which the health care provider has transmitted to any company, or any public or private agency, or any person. Patient Access to Medical Records. .305 Subpoena of records -- Certification of copies -- Personal delivery. Pages 11 - 20: $1.00 per page Nationwide rates for record search, storage, and copying. For records requests made BEFORE 6/30/18: Per page fee for producing a copy of records on a digital or electronic medium shall be 60% of the per page fee otherwise provided in this section, regardless of whether the original medical records are stored in electronic format., For records requests made on or after 7/1/18: Per page fee for producing a copy of records on a digital or electronic medium shall be 50% of the per page fee otherwise provided in this section, regardless of whether the original medical records are stored in electronic format.. This further reduces the burden of documenting a specific level of history and exam. HIPAA $6.50 Copy Fee Limitation Does Not Apply to Lawyers and Other Third Party Record Requests . Adm. C. 1341.4.16 (2016). Note: A patient is entitled to inspect and copy any records developed or maintained by a health care provider or other person pertaining to the health care rendered to the patient. Search Fee: $10.00 4. Payment for copies of medical records that are part of a workers . Below is the California state statute which controls the amount of money that doctors, hospitals, and other health care providers can charge for copies of medical records provided to the patient or the patient's attorney for use in personal injury or wrongful death civil cases. Pages: 1+: $0.50 per page A reasonable fee for providing health care information may not exceed $0.50 for each page for a paper copy or photocopy. Workers Comp Pages 10+: $0.20 per page, Pages 1+: $0.75 per page There are fees associated with obtaining paper and electronic copies of your medical record. Pages 51+ : $0.27 per page (2) Subsection (c) is repealed. patient's authorized representative) a fee for copying medical records. A covered entity may impose "reasonable", cost-based fees for copying medical records. A basic retrieval or processing fee, which must include the fee for providing the first 10 pages of copies and which may not exceed $52.12; $1.76 for the 11th through the 60th page of provided copies. In accordance with RCW 70.02.010 the fees a provider may charge cannot exceed the fees listed below: (1) Copying charge per page: (a) No more than one dollar and twenty-four cents per page for the first thirty pages; Pages 26 - 350: $0.50 per page Pages 1+: $1.64/page Max Fee : $200.00 per admission, Clinic (Attorneys representing patients, Insurance, Subpoenas): Pages 61 - 400: $.81 per page The fee for electronic records shall be $0.30 per page, with a maximum charge of $200.00, plus delivery fee (no postage shall be charged). The fee may include only the cost of supplies (including cost of paper and/or electronic media), labor, and postage. Pages 1+ : $1.00 per page No more than ninety-four ($.94) cents per page for all other pages. 17935(e), if a health care provider uses or maintains health records in an electronic format with respect to protected health information of an individual, such individual shall have a right to obtain from the health care provider a copy of such information in an electronic format. Source: 45 C.F.R. Social SecurityAttorneys representing patients who are applying for social security benefits and indigent may receive records for FREE. Delaware Administrative Code, Title 24: Chapter 1700, Section 29, Worker's Comp: Reasonable Fees. Search Fee (Paper): $7.50 (Includes pages 1-16) If the medical record is in some form or medium other than paper, the actual cost of preparing a duplicate, Any postage or shipping costs incurred by the health care provider, health facility, or medical records company in providing the copies, Any actual costs incurred by the health care provider, health facility, or medical records company in retrieving medical records that are 7 years old or older and not maintained or accessible on-site, Source: MI Comp Law 333.26269 (adjusted based on CPI in 2022). Social Security : No charge for a request to support a claim under the social security act. Pages 26 350 : $0.50 per page A labor charge not exceeding $15.00 may be added for each request OR a reasonable retrieval fee for stored records of a hospital, a physician's office, or an ambulance provider may be added to the photocopy charges, only if the requested records are stored off-site.