To help businesses, Paycor is offering businesses a sample communication letter sharing your vaccination policy. We think that you truly deserve this paid vacation, and we hope you will consider our effort to appreciate your loyalty to the company and will accept this vacation. Company culture has to promote self-care and wellness for the employees. Use the following template to remind employees to check their PTO status before the end of the year: As we approach the end of the year, now is the time to check your PTO status to determine if you need to take any time off before your benefit resets. They considered creating a vacation bank that would accept donations of employees' unused PTO that could be tapped by colleagues facing extraordinary circumstances, but that was found to be too complicated to administer. Gain the intel you need now to successfully anticipate and navigate employment laws, stay compliant and mitigate legal risks. Sales teams are notorious for not taking PTO; this is in part because of the ongoing nature of the work and in part because taking time off can be expensive if you miss on commission. Template for external staff letter. Research shows the benefits of vacations to employee productivity and the economy both of which are currently under threat. In many companies, employees may even need to find coverage while they're out so their workload isn't interrupted. If we take time away from work to recharge and reconnect with loved ones, we can return to work ready to approach our work with energy and purpose. Please note that all such forms and policies should be reviewed by your legal counsel for compliance with applicable law, and should be modified to suit your organizations culture, industry, and practices. Here are six strategies on how managers can approach vacations when so much of the workforce is working from home. The way that vacation and PTO are talked about at your company is going to make a huge difference in people taking time off. From dress code to time off, my team follows the tone set by the leader. "Time off gives you the opportunity to recharge. Welcome Back to Work Letter and Email Examples - The Balance Careers You should send employees monthly reminders about how much time off they have available for use in the following year. You can also use these meetings as an opportunity to motivate your employees to take a break by explaining how important it is for their health and productivity. Remind employees to schedule annual leave in advance Have an open talk with your employees about their unused annual leave. Build a better team and achieve more of what matters. Through a combination of this survey data and individual coaching conversations, here are six strategies for managers on how to approach vacations when so much of the workforce is working from home. Use imagery around the office. Drew Gieseke Have a Clear Employee Vacation Policy First, make sure your employee vacation policy is clearly outlined. All of my survey participants said it was important to take time off, but many were personally reluctant to unplug. When was the last time you used your PTO to take a vacation? Please purchase a SHRM membership before saving bookmarks. In an age where 24/7 connectivity and increasing workloads are the norms, it can be hard for employees to take time off. This can help managers optimize workload delegation. Next year, youll have [CARRY OVER AMOUNT + NEW YEAR AMOUNT] in holiday leave. How to Encourage Your Employees to Take Breaks - Corovan Encourage Employees to TAKE Vacations | Workology Providing transparency into where all your projects stand helps put everyone . Encourage staff to switch off during annual leave. If this is the case, HR should consider the following questions when auditing their time-off policy: To learn more about communicating these updates, use the template inthis BerniePortal resource. When working from home, encourage your employees to consider vacations as tools for focused family time, caregiving, and self-care. This power move does two things: One, it communicates that taking a vacation is okay and two, it reinforces that your company prioritizes employee wellness. David Zaitz/Getty Images. Something went wrong. to. Be happy when employees book time off. If they see the boss working nonstop, they. How to Set a Fair Vacation Policy for Your Small Team Teams are feeling . Gain the intel you need now to successfully anticipate and navigate employment laws, stay compliant and mitigate legal risks. Staff motivation email examples - Ergon Energy But companies should encourage their employees to take and enjoy time off in order to promote employee wellness, happiness, and productivity in the workplace. How to Write a Leave Request Email (With Example) Encourage Employees to Take a Digital Detox, Remind Employees about the Benefits of Taking Time Off, Make it a Habit to Unplug from Work Often, Show Employees that Work-life Balance is Important, Send Monthly Vacation Balance Reminders to Employees, Have One-on-One Meetings With Employees to Encourage Them to Take Some Time Off, Provide Employees with Tools to Help them Unplug From Work, Set Up an Out-of-office Reply that Promotes Relaxation, Encourage them to Do Something Unproductive, Sample Email to Encourage Employees to Take Annual Leave, Incentives for doing so; i.e., discounts on gift cards, An official no phone zone at work that includes no cell phones or laptops allowed during certain hours of the day, A designated area in the office where people can go when they need some space away from their devices, When you work for a company, you probably know that taking time off is good for your health and well-being. Employee COVID-19 Mandatory Vaccination Policy Template - Paycor The best way for employers to encourage employees to use their time off wisely is by creating these days themselvesnot just for their own benefit but also for those who enjoy working at home or remotely from home offices. Your Burnout Board highlights who on your team is overdue for a break: Your Burnout Board tells you how much time off someone has left to use, when the last time they took a day off was, and if they have any bookings coming up. The fear of being replaced or overlooked for projects or promotions is a potential factor preventing your employees from taking time off. You can reach me at [alternate contact info]. You can show them that work-life balance is important by: Employees are busy, and it can be easy to forget about the vacation days theyve accrued over the past year. Putting a cap on this important time doesn't help our effort to achieve high levels of employee satisfaction and productivity. And if most of your team waits until the end of the year to take their leave, youll struggle to accommodate everyone and end up with an unhappy team, wasted time off, or too much carry-over into the next year. Shift your organizations expectations from what youd do on a traditional vacation or even a staycation to envision creative ways to relax using resources lying in plain sight. As a human being, you need rest in your life from these long days of work, so by looking into your hard work and integrity towards your job, the company has decided to offer you a special leave for (mention the time) days, and we will be very happy if you accept it. If there is a negative narrative presented from either HR or management, employees will be fearful of requesting any time off. What Is a Dependent Care FSA and How Does It Work? You have successfully saved this page as a bookmark. You may be setting the bar high with your hard work and dedication, but if you arent taking time off yourself (and showing others how its done), then they wont know how to break away from their official responsibilities. Organizations that utilize a use it or lose it PTO approach may find HR overwhelmed by this careful balancing act during the holiday season. Please purchase a SHRM membership before saving bookmarks. Employees need to feel that their organization understands work-life balance and that they are encouraged to take time away from the office. This is an easy way to help your employees unplug, refocus, and enjoy themselves. else if(currentUrl.indexOf("/about-shrm/pages/shrm-mena.aspx") > -1) { However, while the number of hours worked is soaring, peoples capacity to focus and produce quality work is diving. A subscription purchase is the best way to support the creation of these resources. Employees may be weary because they dont want to appear unwilling to work for fear of losing their jobs or being furloughed. 12 Ways to Encourage Employees to Enjoy and Take Time Off For small teams, granting PTO requests while maintaining an effective workforce is a big challenge, especially around federal holidays like Thanksgiving and Christmas as well as other religious holidays like Hannukah. You can do this by offering the following: When you work for a company, you probably know that taking time off is good for your health and well-being. This approach is common for groups with regularly recurring busy periods, like sales teams that are expected to close in Q4. Managers: Encourage employees to take vacation time But a template doesnt do anything to solve the root of your annual leave problem. But encouraging your employees to use their time off is a win for you and for them. Summary. It can cause no symptoms, some symptoms, serious illness . Generally, there's no formal consequences for not using your mandatory vacation time. Its not just our commute times that have been co-opted but also our vacations. Vacations are necessary to help you re-charge and be your best in the office. When the economy is unstable, employers are faced with difficult decisions around staffing, pay and benefits. Essentially, we reduce the individual reps sales goal for the month by a ratio equivalent to the number of days off. But ideally, no one will ever be on your Burnout Board. Let them know that, Its time to make it a habit for your employees to unplug from work often, taking into account their, One of the most important things you can do to ensure that your employees are able to enjoy their time off is to create company, Encouraging your employees to take vacations. someone who can approve or decline leave requests) logs into Timetastic, they can see the remaining leave allowances for everyone on the team. Once downloaded, you can customize the text . June 05, 2020. The reply should explain when the employee will be away and for how long, but also include some language that indicates that the employee is taking a break from work and is not available during this time. Please enable scripts and reload this page. }); if($('.container-footer').length > 1){ There are a lot of stressors now and our biggest concern is our employees becoming burned out. I will be traveling to visit my parents/taking family vacation time. Address and ease their fears of taking time off. "This helps reassure the employee that they can truly take time off to relax with family without feeling guilty or stressing out about checking e-mail and phone messages.". So it becomes your responsibility to motivate such employees sometimes to take vacation leaves for a few days, and to help you create the appropriate letter for that, I have written some sample letters which you can refer to. Im writing to remind you that we have an annual leave policy. First, provide clarity about your time-off policy and any company, government, or health official guidelines and restrictions. This person can then quickly approve or decline the request, with a full view of any potential holiday clashes in the app. 4.2.2 Earning Vacation. Vacation Leave Accruals & Carry-Over Reminder | Announcements "While traditional vacations and large events are not available to all employees this year, the best thing we've done to support our team is reframe what time off could look like," said Courtney Wilson, head of people operations at HealthJoy, a Chicago-based benefits platform. Energise your workforce. Frequent breaks are more helpful because amped up levels of stress mean we cant always wait for the long-anticipated, lengthy vacations of the past. 1. John Linden, an interior designer at MirrorCoop, a custom-mirror company in Los Angeles, was so desperate for employees to take time off that he began buying them tickets to local museums so they might consider fun and socially distanced activities for their days off. Sterling R. Morris, Intermountain Healthcare. In, Template: PTO Communication to Remind Employees to Use Time Off Hours, more productive and exhibit lower stress and better mental health, There's more to PTO than making adjustments at the end of the year. $("span.current-site").html("SHRM China "); To get all of HBRs content delivered to your inbox, sign up for the Daily Alert newsletter. Second, you also get Timetastics Firewire, which is sent out quarterly to you and any department managers you have on your team. You have been a hard-working and sincere employee to our team; you have worked for so long without taking any half-day or leave. For example, women academics are publishing fewer papers, presumably because of their disproportionate responsibility at home. Sample of Circular for Leave/Leave Request Procedure There are many good reasons to choose to get a vaccine , but the most important one is that . Various studies show that the current environment is taking a toll on employees' mental health and fueling workers' reticence about taking time off. Use this communication template to remind employees to check their PTO status before the year endsand their time off potentially expires. Demonstrate care of your employees by offering flexibility, and model behaviors yourself by taking advantage of your own time off. Ask employees to create a vacation plan and mark the due date for filing leaves on their calendars. Thank you for being YOU! Some employees might not even realize how much PTO they have accrued this year, so it's important for managers to let staff know how many PTO hours they have, especially if company policy limits the number of hours that can be rolled over to the next year. Guide To Vacation Leave Letters: Definition, Template and Sample Sample email to encourage employees to take annual leave - bank lfc encashment calculator Sub bill no gar-14 leave travel concession bill for the block year. I Am a Self-Taught Marketer with 10 Years of Experience. The reason for this leave request is purely due to medical reasons. Employees often postpone PTO because they worry about who will take up the slack while they are out, said LauraHandrick, a contributing HR professional at Choosing Therapy, a Brooklyn-based website that helps educate the public about the benefits of therapy. Why it's in your interest for staff to take leave. It outlines the employee's intended days off and their plan for coverage at work. Build specialized knowledge and expand your influence by earning a SHRM Specialty Credential. We really want our employees to take their leave its yours to take and we hope you enjoy it. Here's how you can encourage your employees to take their vacation time this year, even if it's only a staycation: Set an example. 8 Engagement Templates to Encourage Employee Glassdoor Reviews To give the company time to finalize schedules, team members are expected to submit requests by [date] through [communication method]. Thank you for going the extra mile. For example, from February to June, employees' risk for developing depressive disorders surged 54 percent while the risk of general anxiety jumped 41 percent, according to Total Brain, a San Francisco-based provider of mental health services. Download Template : (pdf, docs, ODT, RTF, txt, HTML, Epub, Etc), Subject: Letter to Encourage Employees to Take Vacations. This is just a friendly reminder that, as of [DD/MM/YY], you have a remaining leave balance of [X DAYS / X HOURS]. Timetastic helps make that a reality by giving your team an easy way to see their leave balance, check the companys time off calendar, and book their holiday request. ref: ltc sanction order no dt (copy to be enclosed) note: this bill should be prepared in duplicate-one for payment and the other as office copy. Adjust Job Requirements to Allow for Stress-Free PTO. How to Write a Vacation Request Email - With Examples Leaders can show employees they value this by taking time off themselves. If you're like most Americans, it's likely been a while, as 55% of workers don't use all their paid time off. You can use our sample leave of absence forms to encourage employees to take time off work. You might need to provide extra flexibility. A leave allows the workers to have a break to rest and re-energize themselves for their future work. 9 Ways To Encourage Employees To Take Vacation Days & Use PTO Given below is a leave memo sample. Let them know that vacation can improve their relationships at work, as well as their productivity and morale. By taking time off regularly, you can show everyone else in the company how important it is to take time off so they dont feel guilty about doing so themselves. Unfortunately, the time for booking your annual leave has passed. Wage policy models: what implications for vulnerable employees? On his half day off, one of my clients created a bouquet for his wife from his garden, repaired a bicycle, and read a book that had been sitting on his shelf for a decade. Encourage employees to walk out of the office, turn off their cell phones, shut down the computer, focus on just themselves for at least a couple of hours and simply ask them to enjoy your time. Take a moment to think about what makes your employees happyit could be anything from playing with their dog or cat, reading a book, watching their favorite movie, or listening to music. The best way to encourage employees is by setting an example yourself. How Will the Anti-Work Movement Impact Businesses? The benefits of taking time off are numerous: it helps your employees be more productive at work, it helps them be happier with their job, it can make them more creative by giving their minds a chance to wander freely with no deadlines or restrictions, and it gives them a chance to recharge their batteries so that when work starts up again after the break theyre ready for anything. This includes ensuring everyone takes their allotted time off and fostering a culture that doesn't make people feel hesitant to take their vacation days.